Terms of Service

Acceptance of Terms

By accessing or using MailToCal ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the Service.

These Terms constitute a legally binding agreement between you ("User" or "you") and MailToCal ("we," "us," or "our"). Your use of the Service confirms your acceptance of these Terms and any updates or modifications we may make.

Service Description

MailToCal is an automated email-to-calendar service that:

• Receives emails forwarded to your unique MailToCal address
• Uses artificial intelligence to parse email content for scheduling information
• Automatically creates calendar events in your connected Google Calendar
• Provides processing logs and event management capabilities

Service Components

• Email Processing: AI-powered parsing of forwarded emails
• Calendar Integration: Direct integration with Google Calendar
• User Dashboard: Web interface for managing settings and viewing logs
• Authentication System: Secure user account management

Eligibility

To use MailToCal, you must:

• Be at least 18 years of age or the age of majority in your jurisdiction
• Have the legal capacity to enter into binding agreements
• Possess a valid email address and Google account
• Comply with all applicable local, state, and federal laws
• Not be prohibited from using the Service under applicable law

Business Users

If you are using MailToCal on behalf of a business or organization, you represent that you have the authority to bind that entity to these Terms.

Account Registration

Account Creation

To use MailToCal, you must create an account by providing:

• A valid email address
• Authorization to connect your Google Calendar
• Basic profile information as requested

Account Security

You are responsible for:

• Maintaining the confidentiality of your account credentials
• All activities that occur under your account
• Notifying us immediately of any unauthorized use
• Using strong, unique passwords
• Regularly reviewing your account activity

Account Information

You agree to provide accurate, current, and complete information and to update this information to maintain its accuracy.

Permitted Use

You may use MailToCal for legitimate business and personal calendar management purposes, including:

• Processing meeting invitations and scheduling emails
• Converting appointment confirmations to calendar events
• Managing event details from various email sources
• Automating routine calendar management tasks

Usage Guidelines

• Use the Service only for its intended purpose
• Respect the Service's processing limits and quotas
• Maintain reasonable usage patterns
• Follow best practices for email forwarding

Prohibited Use

You may NOT use MailToCal to:

Technical Violations

• Attempt to reverse engineer, decompile, or hack the Service
• Use automated scripts or bots to access the Service
• Overload or disrupt the Service's infrastructure
• Circumvent usage limitations or security measures
• Access data belonging to other users

Content Violations

• Process emails containing illegal, harmful, or offensive content
• Forward spam, phishing, or malicious emails
• Process confidential information without proper authorization
• Violate any third party's intellectual property rights

Legal Violations

• Violate any applicable laws or regulations
• Infringe on others' privacy or data protection rights
• Use the Service for fraudulent purposes
• Attempt to gain unauthorized access to other systems

Commercial Violations

• Resell or redistribute the Service without authorization
• Use the Service to compete with MailToCal
• Extract data for commercial purposes outside intended use

Google Services Integration

Google Calendar Access

MailToCal integrates with Google Calendar through official APIs. By using our Service, you acknowledge that:

• You authorize MailToCal to access your Google Calendar with specified permissions
• Google's Terms of Service and Privacy Policy also apply to this integration
• You can revoke calendar access through your Google Account settings at any time
• Calendar access is limited to creating new events as specified in our Privacy Policy

Google Account Requirements

• You must maintain a valid Google account in good standing
• Your Google account must have appropriate calendar permissions
• You are responsible for your Google account security and compliance

Third-Party Integration Risks

You understand that integration with Google services involves risks inherent to third-party platforms, including potential service interruptions, policy changes, or access revocation.

Email Processing

Email Content Responsibility

You are solely responsible for the content of emails you forward to MailToCal. You warrant that:

• You have the right to forward and process the email content
• The emails do not contain confidential information you're not authorized to share
• The content complies with applicable laws and these Terms
• You will not forward emails containing malicious content

AI Processing Limitations

Our AI processing system:

• Makes best efforts to accurately extract calendar information
• May not perfectly interpret all email formats or languages
• Requires clear, structured scheduling information for optimal results
• Cannot guarantee 100% accuracy in event creation

Processing Results

You acknowledge that you are responsible for reviewing and verifying all calendar events created by MailToCal before relying on them for important scheduling decisions.

Service Availability

Uptime and Performance

While we strive to maintain high service availability, we do not guarantee:

• Uninterrupted or error-free service operation
• Specific response times for email processing
• Availability during maintenance periods
• Compatibility with all email formats or providers

Planned Maintenance

We may perform scheduled maintenance that temporarily interrupts service availability. We will provide reasonable notice when possible.

Service Dependencies

MailToCal depends on third-party services (Google APIs, hosting providers, AI services). Service interruptions may occur due to these dependencies.

Data Accuracy

Your Responsibility

You are responsible for:

• Verifying the accuracy of created calendar events
• Correcting any errors in processed events
• Maintaining accurate account and profile information
• Reporting persistent processing errors

Our Limitations

We cannot guarantee:

• Perfect accuracy in AI-powered email interpretation
• Correct handling of ambiguous or incomplete scheduling information
• Accurate time zone conversions in all scenarios
• Proper processing of non-standard email formats

Intellectual Property

Our Rights

MailToCal and all related software, designs, text, graphics, and other content are owned by us or our licensors and are protected by intellectual property laws. You may not:

• Copy, modify, or distribute our proprietary software or content
• Use our trademarks or branding without permission
• Create derivative works based on our Service
• Remove or alter any copyright or proprietary notices

Your Content

You retain ownership of emails and data you provide to MailToCal. By using the Service, you grant us a limited license to process this content solely for providing the Service.

Feedback and Suggestions

Any feedback, suggestions, or ideas you provide about MailToCal become our property and may be used without compensation or attribution.

Privacy & Data Protection

Your privacy is important to us. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

Key Privacy Points

• We process your data only as necessary to provide the Service
• We implement appropriate security measures to protect your information
• We do not sell or rent your personal data to third parties
• You have rights regarding your personal data as described in our Privacy Policy

Please review our Privacy Policy for complete details about our data practices.

Fees & Payment

Current Pricing

MailToCal may offer both free and paid service tiers. Current pricing and features are available on our website and may change with notice.

Payment Terms

For paid services:

• Fees are billed in advance for the selected service period
• All fees are non-refundable unless otherwise stated
• You authorize us to charge your payment method for recurring subscriptions
• You are responsible for maintaining valid payment information

Service Changes

We may modify service features, pricing, or terms with appropriate notice. Continued use after changes constitutes acceptance of new terms.

Termination

Termination by You

You may terminate your account at any time by:

• Using the account deletion feature in your dashboard
• Contacting our support team
• Simply discontinuing use of the Service

Termination by Us

We may suspend or terminate your account if you:

• Violate these Terms of Service
• Engage in prohibited activities
• Provide false or misleading information
• Fail to pay applicable fees
• Pose a security risk to the Service or other users

Effect of Termination

Upon termination:

• Your access to the Service will cease immediately
• Your data will be deleted according to our Privacy Policy
• All rights and licenses granted to you will terminate
• Provisions that should survive termination will remain in effect

Disclaimers

No Guarantee of Results

We do not warrant that:

• The Service will meet your specific requirements
• Calendar events will be created with perfect accuracy
• The Service will be available at all times
• All errors or defects will be corrected
• The Service will be compatible with all email systems

Third-Party Services

We are not responsible for the availability, performance, or policies of third-party services (including Google services) that integrate with MailToCal.

Limitation of Liability

Maximum Liability

Our total liability to you for all claims relating to the Service shall not exceed the greater of (a) $100 or (b) the amount you paid us in the 12 months preceding the claim.

Essential Service Risks

You acknowledge that automated calendar management involves inherent risks, and you use the Service at your own risk. We recommend always verifying important calendar events manually.

Indemnification

You agree to indemnify, defend, and hold harmless MailToCal and its affiliates from any claims, damages, or expenses arising from:

• Your violation of these Terms
• Your use of the Service
• Content you provide or forward through the Service
• Your violation of any third party's rights
• Your violation of applicable laws or regulations

Governing Law

These Terms are governed by and construed in accordance with the laws of [Your Jurisdiction], without regard to conflict of law principles.

Dispute Resolution

Any disputes arising from these Terms or your use of MailToCal will be resolved through:

• Good faith negotiation as the first step
• Binding arbitration if negotiation fails
• Courts of [Your Jurisdiction] for any matters not subject to arbitration

Class Action Waiver

You agree that any dispute resolution proceedings will be conducted on an individual basis and not as part of a class action or representative proceeding.

Changes to Terms

Modification Rights

We reserve the right to modify these Terms at any time. When we make material changes, we will:

• Update the "Last updated" date
• Notify users via email or service announcement
• Provide reasonable notice before changes take effect
• Highlight significant changes in our notification

Acceptance of Changes

Your continued use of MailToCal after changes take effect constitutes acceptance of the modified Terms. If you do not agree to the changes, you must discontinue use of the Service.

Contact Information

For questions about these Terms of Service, please contact us: