How MailToCal Works

Turn your emails into calendar events effortlessly with our AI-powered system.

Simple 3-Step Process

Step 1: Send an Email

Forward or compose an email with event details to your personal MailToCal address.

For example: your.custom.address@mailtocal.com

Step 2: AI Processes Email

Our AI agent analyzes your email and extracts all important event details like date, time, and location.

The system processes natural language and understands context.

Step 3: Event Created

A new event is automatically created in your Google Calendar with all the extracted information.

You'll receive a confirmation notification once completed.

Behind the Scenes

Process Step	What Happens
Email Reception	Your email is securely received by our Forwardemail service and routed to our processing server.
AI Analysis	AI agent parses the email content, identifying key information such as event title, date, time, duration, location, and participants.
Data Validation	The system checks for potential conflicts and validates the extracted information to ensure accuracy.
Calendar Integration	Using secure OAuth2 authentication, MailToCal connects to your Google Calendar and creates the event.
Confirmation	You receive a notification with event details and a link to view or edit the event in your calendar.

Key Features

Intelligent Processing

Our AI agent understands natural language and can extract event details from various email formats, even from forwarded meeting requests or informal messages.

Secure & Private

Your emails and calendar data are protected with enterprise-grade security. We use OAuth2 for authentication and never store your email content after processing.

Customizable Settings

Set your preferences for default calendar, time zone, notification settings, and customize your personal MailToCal email address.

Recurring Events

MailToCal can identify and correctly set up recurring events from your emails, creating the proper recurrence pattern in your calendar.

How Events Appear in Your Calendar

MailToCal creates natural-looking events in your Google Calendar that integrate seamlessly with your existing schedule. No special formatting or separate app needed.

Real Google Calendar showing MailToCal created appointment

✨ Created by MailToCal

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Native Calendar Integration

Events appear exactly like manually created appointments - no special formatting or branding that clutters your calendar view.

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All Standard Features

Full Google Calendar functionality including reminders, guest management, location details, and meeting links.

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Works Everywhere

View and manage your MailToCal events on any device - phone, tablet, desktop, or any calendar app that syncs with Google.

Frequently Asked Questions

Which calendar services do you support?

MailToCal currently supports Google Calendar. Support for Microsoft Outlook, Apple Calendar, and other services is coming soon.

How accurate is the AI at extracting event details?

Our AI agents achieve over 95% accuracy for standard email formats. For complex or ambiguous emails, you'll receive a confirmation with the extracted details before the event is created.

Can I use this with my existing email address?

Yes! You can simply forward emails to your personal MailToCal address. You'll also get a custom address (your.custom.address@mailtocal.com) that you can use directly.

What if I need to edit or delete an event?

All events created by MailToCal can be edited or deleted directly in your Google Calendar, just like any other calendar event. You can also manage events from the MailToCal dashboard.

Ready to Get Started?

Set up your MailToCal account in minutes and start saving time on calendar management.

No credit card required. Free plan includes up to 25 calendar events per month.